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Documentation for planned outage and evidence of outage

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Documentation for planned outage and evidence of outage

I work for an online company and I got the message this morning that there is a planned outage in my area for this Friday morning.  I will be working during these hours.  My company requires written documentation of situations like this in order to not be penalized with absences and money deducted from our pay.  Who do I need to contact to get this documentation????